When HN users recommended it
2 HN users recommended this in 2014, in 2 comments.
20072026
Each tall tick is one HN user's first recommendation. A short tick is the same user again. Click a tick to jump to the comment.
2 HN users recommended this in 2014, in 2 comments.
Each tall tick is one HN user's first recommendation. A short tick is the same user again. Click a tick to jump to the comment.
We've been paperless since the start.
This doesn't mean we do not keep paper, but every receipt, bank statement, and contract gets scanned ( http://www.amazon.com/Fujitsu-ScanSnap-Instant-Sheet-Fed-Sca... ) and goes into Google Drive.
When scanned we enable the OCR feature so that every item is searchable in Google Drive.
We use the permissions management of Drive to ensure that our accountants can see our bank statements, that our lawyers can see our contracts, and that our staff can each see their HR folder.
The only paper we keep physical copies of are bank statements, receipts and contracts. But as these never need to be accessed unless a dispute or audit requires it, and as they can be found far easier in GDrive, we archive chronologically for storage efficiency and security rather than retrieval efficiency and convenience. Basically... it takes very little space and is stored off-site.
I can't actually imagine running a business any other way.
Now if we can just find something as efficient as a pad on the desk for making temporary notes we'd deal with that last 1%.
Our next goal: Reduce email usage and find collaboration tools that offer better workflow and increased intra-company transparency.
Completely agreed. I picked up a Fujitsu ScanSnap S1500 [1] a few years ago and got rid of probably a foot stack of paper in total. It works wonders at eliminating that existential hopelessness too much clutter sometimes brings.
[1] The scanner works very well on linux and OS X, and has had very few jams no matter what I throw at it. http://www.amazon.com/Fujitsu-ScanSnap-Instant-Sheet-Fed-Sca...